Job Introduction
We are looking for an enthusiastic and highly motivated Admin Officer to join our Denmead family.
Denmead Juniors is a school with lovely children who are curious about the world around them and love to learn new things. You would be joining an excellent staff team who enjoy working together within a positive learning culture to provide fantastic opportunities for our children.
Do you enjoy working as part of a team? Can you be highly organised when dealing with a varied workload? Are you someone who communicates effectively in a warm and professional manner?
We are looking for someone who:
- Stays calm under pressure
- Is organised and efficient
- Can communicate effectively with all stakeholders
- Motivates not only themselves but those around them
- Takes pride in being part of a successful administrative team
- Is IT literate. An understanding of Microsoft Office, Arbor and Tucasi would be useful
- Has a good understanding of confidentiality and safeguarding procedures
Responsibilities include:
Data Management - Management of the school’s MIS system, Arbor, to include transfer or children in and out of the school, year-end procedures, statistical returns, including School Census. Ensure Arbor pupil data is current on a day-to-day basis.
Attendance – monitor the school’s attendance, identifying patterns of low attendance to allow early intervention, prepare reports for headteacher. Handle Leave of Absence requests, issue Penalty Notices.
Admissions – Ensure the school complies with all Local Authority guidelines for admissions. Prepare all admission correspondence for normal round admissions. Be the first point of contact for any parent/carer making an in-year application and process applications. Liaise with transfer schools and track/chase records for incoming and outgoing pupils, including those relating to safeguarding matters.
Trips - Liaise with member of staff responsible for organising trip. Obtain quotes regarding the availability and cost of the venue and coaches, ensuing best value is achieved. Prepare letters for parents/carers.
Medical – Act as first point of contact for all medicines arriving in school, ensuring records are kept and teachers informed. Maintain records for children with medical needs and allergies. Prepared to act as one of the school’s qualified first aiders (training will be provided), administering basic first aid to children. Liaise with school nurses including vaccinations.
Application Procedure
Visits to our school are warmly welcomed. To arrange a visit or to request an application pack, please contact the school office by emailing: admin.office@denmead-jun.hants.sch.uk
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.