Job Introduction
Contract/Hours: Casual
Salary Type: Grade B
Hours of work: 10-15 hours casually each week
Location of role: Rucstall Primary School
Contact email address: adminoffice@rucstall.hants.sch.uk
Application for the post of Administrative Assistant
We are looking to recruit an administrative assistant who is looking for some casual employment across the week supporting the school office and Headteacher in our fantastic school. The successful candidate will have proven IT skills, including word processing, spreadsheets, email and school based software to enable the effective administrative running of the school.
The post holder must have good interpersonal skills and be prepared to work as part of our friendly and driven office team. Candidates will need to have a professional attitude and be able to communicate and relate easily with children, parents, school staff and visitors, whilst maintaining discretion and confidentiality at all times.
We are looking for someone who is educated to GCSE (or equivalent) in English and Mathematics, is self-motivated, has an eye for detail, stays calm under pressure and is able to prioritise their own workload.
We look forward to meeting you and welcoming you to our school.
Duties will include different aspects:
- General Office Administration, including answering enquiries and providing reception and hospitality, including some hosting/event organisation;
- Producing documents, reports, letters and presentations (through Arbor or Microsoft Office);
- Managing parts of the school website and policy schedules;
- General photocopying, filing, distribution of post, and admin tasks;
- Managing the school diary and electronic welcome board;
- Managing Parent Consultations.
The successful candidate will:
- be kind, calm and confident, with a sense of humour and the ability to cope under pressure with frequent interruptions;
- be able to work as part of a team, but also use their own initiative;
- have a desire to take an active part in the school community;
- have excellent administration and organisational skills;
- have a high level of communicative skills (both oral and written-Standard English) enabling them to communicate calmly and effectively in a warm and professional manner;
- have proven knowledge and skills of Microsoft packages, and a developing understanding of Arbor (MIS systems);
- have GCSE English and Maths (Grade C or above);
- have a high level understanding of confidentiality;
- have the ability to work under pressure, remain calm, prioritise workload and support the Headteacher and Administrative Officer in the effective running of the school.
We can offer:
- A supportive office and school team;
- A strong induction package;
- Established systems;
- A kind and caring community.
Why not look at our website at www.rucstall.hants.sch.uk to find out more about us.
Visits to the school to meet our team are welcomed and highly recommended. These can be arranged through the school office on 01256 466524 or via email to adminoffice@rucstall.hants.sch.uk.
This school and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to a Disclosure and Barring Check as well as other relevant pre-employment checks.
