Federation Admin Officer

Job Introduction

Federation Admin Officer 

The Oaks CE Learning Federation is comprised of three small schools; Copythorne, Netley Marsh and St Michael & All Angels Infant schools who are on the edge of the New Forest and all within 5 miles of each other.  

Due to retirement of our current Finance/Personnel officer we are looking for an amazing, talented and dedicated person to join and lead our admin team.

We are looking for an enthusiastic and highly motivated Admin Officer to join our Federation working across our 3 small infant schools managing the day to day finance and personnel across the federation and supporting our wider team of admin assistants, who are based across our schools. 

Working as part of a team will be key to this role and a willingness to be flexible, manage your own time and step in to help where needed. 

We are looking for someone who:

• Stays calm under pressure
• Is organised and efficient
• Can communicate effectively with all stakeholders
• Motivates not only themselves but those around them
• Takes pride in being part of a successful administrative team
• Is able to hold difficult conversations, when needed
• Is IT literate and has an understanding of Microsoft Office. Experience of school-based systems such as Arbor and IBC would also be beneficial 
• Has a good understanding of confidentiality and safeguarding procedures.
• Be able to lead a team effectively, offering support and praise in order to ensure high standards and operational efficiency are achieved at all times and to effectively manage and develop individuals within the team
• Be able to use initiative and demonstrate a ‘can do’ approach to prioritising tasks, solving problems and multi-tasking
• Be able to work to tight deadlines and have the ability to be flexible and adaptable
• Be efficient, organised and accurate, with an excellent attention to detail

Responsibilities include: 

Overseeing all finance including:

Preparing, managing and monitoring the budgets ensuring all meet the statutory local authority and governor meeting deadlines

Day to day operation of finance including ordering of resources and supplies

Assisting in recruitment when required

Recording additional hours and staff absences

Line managing admin assistants and our site manager

Reporting to governors 

Supporting with strategic planning of finances

Please contact us to discuss this unique role in more detail by phone on  02380 813340 or email adminoffice@copythorne.hants.sch.uk

The successful applicant will:

• Have GCSE grade C (or equivalent) English and Maths as a minimum, excellent IT skills and excellent communication skills (both written and oral) 
• Have a proven track record of excellence in school business leadership and/or management of areas including finance and HR
• Have recent knowledge of statutory policies and procedures in relation to school administration (including HR), managing pupil medical needs, Data Protection (GDPR) and Health and Safety requirements
• Understand the need for confidentiality and discretion and demonstrate very high standards of professionalism at all times
• Understand the importance of establishing and maintaining an effective safeguarding culture
• Enjoy working with children
• Promote and support the Christian ethos of the school 

In return we can offer:

• The opportunity to work in an ambitious and effective school with high standards and outcomes for children
• A friendly, welcoming and inclusive school with a strong Christian ethos
• Happy, enthusiastic and well behaved children
• A supportive, welcoming, hardworking and talented staff team with a commitment to creating and developing opportunities for staff well-being
• Supportive and engaged parents and governors 

Safer Recruitment

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.