Job Introduction
We are seeking a highly organised and motivated Finance Officer to support the effective financial management of our school. This role plays a vital part in ensuring the school remains compliant, financially secure, and well-resourced to meet the needs of pupils, staff, and the wider community.
The Finance Officer will play a crucial role in supporting the financial and administrative operations of the school. Working closely with the Headteacher, you will ensure that financial planning, monitoring, reporting, and purchasing are carried out accurately, efficiently, and in line with Hampshire County Council policies.
Key Responsibilities
- Support the preparation, management, and monitoring of the school budget.
- Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.
- Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities.
- Maintain accurate financial records in accordance with audit requirements and Hampshire County Council regulations.
- Administer staff expense claims, payroll forms, and grant applications.
- Assist with tendering processes and purchasing decisions to ensure best value.
- Provide ongoing budgetary information to relevant stakeholders.
- Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms.
- Assist with school enquiries, including liaising with parents, suppliers, auditors, and external agencies.
- Produce reports for, and attend, Governor Finance Committee meetings.
- Maintain financial databases and systems, ensuring data accuracy and security.
- Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.
- Ensure adherence to financial regulations, policies, and internal controls.
- Support health and safety compliance and other statutory requirements, as required.
- Contribute to wider school administrative and operational duties, as needed.
Person Specification
- AAT qualification (part-qualified or studying), or similar financial training (e.g. CSBM, DSBM).
- GCSEs (or equivalent), including Maths and English at Grade C/4 or above.
- Experience in financial administration, including budgeting, forecasting, invoicing, and reconciliations.
- Strong ICT skills, particularly Microsoft Excel and financial software.
- Excellent organisational skills, with strong attention to detail and the ability to prioritise effectively.
- Clear communication skills and the ability to work with staff at all levels.
- Ability to work independently and maintain confidentiality.
- Experience working in a school or public-sector financial environment.
- Knowledge of Hampshire County Council systems.
- Experience supervising or supporting administrative staff.
What We Offer
- A supportive and collaborative school team.
- A varied role with opportunities for professional development.
- A positive working environment aligned with Hampshire County Council policies.
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
