Job Introduction
Job Introduction
Are you passionate about making a difference in children’s lives? Norman Gate School is seeking a highly organised, proactive and professional Senior Administrative Assistant to join our welcoming and supportive team.
Norman Gate is a specialist primary school and nursery for children with a range of learning needs, including moderate and severe learning difficulties, autism, and ADHD. Our administration team plays a vital role in supporting pupils, families and staff, ensuring the smooth and efficient running of the school.
This is an exciting new opportunity for an experienced administrator to take on a role within the school office, combining operational responsibility with dedicated PA support to our Senior Leadership Team (SLT). We are offering a one year fixed contract for this new role which will then be reviewed.
Key Responsibilities
- Act as a professional and welcoming first point of contact for parents, carers, visitors, and external professionals.
- Support the day-to-day running of the school office, ensuring efficient administrative systems and high standards of service delivery.
- Work collaboratively as a key member of the administration team.
- Ensure all communications (emails, letters, reports) are accurate, well-presented and timely.
- Maintain and update pupil records, files, and databases in line with GDPR and data protection requirements.
- Provide confidential and efficient administrative support to the School Leadership Team.
- Manage diaries, appointments, and meeting schedules effectively.
- Draft and proofread correspondence and reports on behalf of SLT.
- Support the coordination of key school priorities, events, and projects.
- Liaise professionally with external agencies, therapists, and local authority services.
- Ensure sensitive information is handled with the utmost confidentiality and care.
We Are Looking for Someone With:
- Excellent literacy and written communication skills (essential)
- Strong IT skills, including Microsoft Office and school systems
- Outstanding organisational skills and attention to detail
- The ability to remain calm, professional and prioritise effectively in a busy environment
- A proactive, flexible approach and commitment to inclusive education
- Experience in an administrative or school environment (desirable)
We Can Offer:
- A welcoming, supportive team and a caring working environment
- A meaningful role supporting children with special educational needs
- Opportunities for professional development and training
- Term-time working, supporting a strong work-life balance
Visits to the school are warmly welcomed, please contact us on 01264 323423 or adminoffice@normangate.hants.sch.uk to arrange.
Applications should be made using the Hampshire County Council support staff application form, see attached and submitted to Tracey.Grace@normangate.hants.sch.uk or via the Education Job South online application
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
