Job Introduction
Senior Admin Officer
Closing date: 3rd July 2026
Job start date: asap
Contract/Hours: Permanent
Salary Type: Grade E
Hours of work: 37 hours per week, 40 weeks a year
Location of role: Four Lanes Federation
Contact email address: m.adamiec@fourlanesfederation.com
Due to the successful promotion of our existing staff member, we are seeking to appoint a Senior Administrative Officer to support the Federation Business Manager and Executive Headteacher at Four Lanes Federation.
The successful candidate will have proven experience in school administration and be able to run a well-organised office. The post holder must have good interpersonal skills and be prepared to work as part of our friendly and driven office team. Candidates will need to have a professional attitude and be able to communicate and relate easily with children, parents, school staff and visitors, whilst maintaining discretion and confidentiality at all times.
Applicants must hold a minimum of 5 GCSEs including Maths and English. Candidates with CSBM and/or AAT qualifications who have worked in an accounting environment for at least 3 years would be advantageous. Knowledge of SAP/IBC, HCSS Budgeting Tool and Arbor would be useful but training can be provided. IT skills, including word processing, spreadsheets, email and school-based software to enable the effective administrative running of the school are essential.
We look forward to meeting you and welcoming you to our Federation.
The successful candidate will be required to:
Finance
· Prepare, manage and monitor the Federation budgets
· Prepare regular financial accounting reports for the Executive Headteacher and Governing Body
· Be highly organised, flexible and able to prioritise workload
· Purchasing and payment of goods and services, liaising with suppliers and contractors
· Process claims for additional income i.e. grant income and invoicing for lettings
· Manage the day to day operation of finance, including petty cash, debts and individual budget areas
HR
· Using IBC/SAP forms to generate staff pay and changes to terms and conditions
· Administration of safer recruitment processes in line with DfE guidance
· Book and maintain training courses for staff
· Liaise with supply agencies
· Maintain the Single Central Register and carry out pre-employment checks
Health and Safety
· Be a qualified Paediatric First Aider or have a willingness to undertake training
· Support the management of Health and Safety in the school alongside the Senior Site Manager
Premises
· Liaise and line manage the site team
· Manage lettings and associated invoicing
Administration
· General office duties, including some meeting and greeting of parents and visitors
· Assisting children with first aid as required
We can offer:
· A supportive office and school team
· Dedicated quiet working spaces
· Progression and leadership training
· A strong induction package
· Established systems
· A large administrative team
· A welcoming community
· Polite children
Why not look at our website at www.fourlanesfederation.com to find out more about us.
Visits to the Federation to meet our team are welcomed and highly recommended. These can be arranged through the school office on 01256 816326 or via email to m.adamiec@fourlanesfederation.com
Please note applications will be considered upon submission. We may close the vacancy should the right candidate be found before the listed closing date.
This school and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to a Disclosure and Barring Check as well as other relevant pre-employment checks.
