Vacancies

Senior Administrative Assistant (Pastoral)

Job Introduction

37 Hours per Week – Term Time only (39 weeks) Mon – Thurs 8:00am – 4:00pm Fri 8:00am – 3:30pm

HCC Grade C FTE £25,186 - £26,244 Actual £21,543.72 - £22,448.76

An exciting opportunity has arisen at Swanmore College to join our dynamic Pastoral Support Team as a Senior Administrative Assistant (Pastoral) starting as soon as possible.

We expect the highest standards of pupil behaviour and the successful applicant will assist the Pastoral Support Team in all aspects of our procedures.

The Senior Administrative Assistant (Pastoral) will undertake one of the following roles daily on a rota basis, alongside general administrative duties (please see the Role Profile for a full explanation of duties):

Reset Room

Manage the Reset Room, including signing pupils in and monitoring behaviour
Maintaining a positive and calm environment
Conducting restorative conversations with pupils
Escorting pupils back to lessons

Triage

Being the first point of contact for pupils arriving at Triage
Maintaining a positive and calm environment
Logging pupil Learning Hub behaviours
Updating registers for pupil attendance

Pupil Reception

Manage Pupil Reception, including signing pupils in and out of college
Maintaining a positive and calm environment
Locating and responding to “Missing Pupil” alerts
Organising Tutor wallets and PROUD cards
Arranging Detentions and monitoring missed detentions

Telephone & Administration

Answering and triaging external and internal telephone calls
Monitoring and triaging Year Group externally received emails
Running the Reward Store
Assisting with daily registers
Supporting with absence calls to parents/carers

What Swanmore College can offer you:

Free on-site parking
Free Staff Membership of our Fitness Suite with exclusive staff only times
Staff extra-curricular activities such as Yoga and Football
Access to a wealth of Continuing Professional Development, such as TES Develop
Free refreshments and fresh fruit
Employee Assistance Programme
Free Microsoft Office for home

The role profile, application form and equalities monitoring form can all be found below or on our website for download at Swanmore School - Senior Administrative Assistant (Pastoral). Your completed forms should be sent to Mrs M Smith (HR & SLT Officer) at recruitment@swanmore-sec.hants.sch.uk .

We reserve the right to close the advert early dependent on numbers and quality of applicants.

Closing date: - Noon Monday 27 April 2026

Safer Recruitment

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.