Job Introduction
We are looking to appoint an Admin Assistant to join the team in our busy school office in the heart of beautiful Emsworth.
We are a warm and friendly primary school with a strong community ethos. Our mission statement is ‘Loving Learning, Loving Life, Loving God’s World’ and all the work we do is underpinned by our Christian values of Compassion, Courage and Respect.
The successful candidate will be the first person that visitors to the school will meet and will need a cheery attitude and be able to cope under pressure. The role would suit someone with school administration experience or with other administration experience who can apply their skills to a new setting.
The successful candidate will:
- Enjoy working in a school environment.
- Be confident, caring and highly organised, with the ability to stay calm and prioritise effectively and work accurately in an environment with frequent interruptions.
- Have excellent interpersonal skills and be able to establish good relationships and to undertake Reception duties, being warm and welcoming as the first point of contact for parents, contractors, and other visitors.
- Be professional in communications with all stakeholders including answering the telephone, compiling and sending texts, emails, letters and newsletters, and be able to promptly handle or redirect enquiries and requests.
- Be confident to solve problems and work well with others whilst also showing initiative when working independently.
- Record and monitor children’s attendance using Arbor, update and maintain pupil’s records, and facilitate lunch orders using Scopay, whilst also supporting with wide-ranging administration tasks, as required, including pupil admissions.
- Have excellent, proven IT skills and have experience using various operating systems and school IT applications (including Arbor & TUCASI/Scopay).
- Be competent and sympathetic when dealing with pupils’ welfare needs including administration of first aid and medicines (first aid training will be provided).
- Be reliable, punctual, adaptable and flexible and work in an efficient and tidy manner.
- Appreciate the importance of confidentiality, data protection and safeguarding.
- Be able to cope with the physical demands of the job eg delivering messages & items to classrooms.
- Enjoy working in an environment where no two days are the same.
The successful candidate will work 30 hours across Monday to Friday (8:30am - 3:30pm Monday - Thursday and 8:20am - 3:20pm Friday), term time only (39 weeks per year). The role is suitable for a job-share.
The successful candidate will work in a busy environment and will be someone who thrives on using initiative, having good time management, patience and resilience and a willingness to provide an excellent support service to our pupils, parents and staff.
In return, we will offer you:
- Children who are polite, happy and confident in their learning
- Hardworking and supportive colleagues
- The chance to make a real difference to the lives of our pupils
- A school focus on wellbeing
- First aid training
If you feel you can offer all of the above and you are the sort of person who takes pride in all that they do, then we would love to meet you!
Application Procedure
Visits to the school are warmly welcomed and recommended.
To arrange a visit or to request further details please contact the school office on 01243 372715 or adminoffice@st-james-emsworth.hants.sch.uk.
The link to the corporate application form can be found within the advert. If you have any queries about the application form, please contact us.
Applications closing date: Monday 14 September 2026
Interviews will take place on Thursday 17 September 2026
Job start date: October 2026
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
