Job Introduction
Please note applications must be submitted on the attached application form and sent to the email address above by the closing date. Thank you
The Heart of Our School Operations
Our friendly village school is looking for a Finance and Administration Officer who brings a "can-do" attitude and a hands-on approach to our supportive team. This role will be key to ensuring the smooth day-to-day running of the school, while also playing an integral part at both a strategic and operational level, working closely with the headteacher. The successful candidate will manage the administrative and financial aspects of the school, including supporting the headteacher in preparing, managing and monitoring the school budget, as well as undertaking key HR responsibilities. Excellent people skills are essential, along with the confidence to support a wide range of stakeholders and provide a positive, welcoming presence for our children, parents and visitors.
Are you:
Someone who enjoys working with children?
A team player who collaborates well with others?
Highly organised, able to prioritise effectively and work efficiently?
A strong communicator, confident in working with children, staff, governors, parents, contractors and the wider community?
Someone with a keen eye for detail and high standards?
A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school?
If so, we would love to hear from you!
Key Responsibilities
- Support the preparation, management, and monitoring of the school budget.
- Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.
- Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities.
- Maintain accurate financial records in accordance with audit requirements and Hampshire County Council regulations.
- Administer staff expense claims, payroll forms, and grant applications.
- Assist with tendering processes and purchasing decisions to ensure best value.
- Provide ongoing budgetary information to relevant stakeholders.
- Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms.
- Assist with school enquiries, including liaising with parents, suppliers, auditors, and external agencies.
- Produce reports for, and attend, Governor Finance Committee meetings.
- Maintain financial databases and systems, ensuring data accuracy and security.
- Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.
- Ensure adherence to financial regulations, policies, and internal controls.
- Support health and safety compliance and other statutory requirements, as required.
- Contribute to wider school administrative and operational duties, as needed.
Full training will be provided from the commencement of post for the successful candidate.
What We Offer
- Supportive Staff Team: A welcoming and collaborative environment where you are a valued member of our small school family.
- Professional Growth: Access to ongoing development opportunities tailored to school finance.
- Tangible Impact: The opportunity to see how your financial management directly supports classroom resources and pupil opportunities.
- Village School Setting: A professional role within a close-knit community
- Hours of work – 21 hours per week – Term time – 40 weeks per annum – (45.82 to 46.43 paid weeks, depending on experience).
- EHCC Grade E - FTE salary - £33 178
- Actual salary - £16 593 (pay rise pending April 26)
- Interviews – 22nd June 2026 ( subject to change)
- Visits to the school are encouraged - please contact Mrs Christine Leach - c.leach@longparish.hants.sch.uk for further details and to arrange a visit.
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
