Job Introduction
An exciting opportunity to join a calm, structured and friendly school office where every day brings variety, teamwork and a chance to make a difference. We are seeking a professional, adaptable and well-organised Administrative Assistant to support the daily running of our school office. This is a key role in a small, busy team – ideal for someone who is confident with people, calm under pressure and comfortable following established systems.
About Prospect School
Prospect School is a specialist SEMH provision for boys aged 11 to 16, where every student has an Education, Health and Care Plan (EHCP). Our office plays a vital part in helping the school run smoothly.
We use Arbor as our main information system, and rely on clear routines, accurate data and good communication between staff, families and external professionals. Our Administrative Officer oversees the day-to-day running of the office and the Administrative Assistant plays a key role in supporting this work – whether it is covering reception, updating attendance and other data, preparing letters or helping set up for an event.
Staff work closely together and we take pride in our calm working environment, attention to detail and strong team ethos.
About the role
As Administrative Assistant, you will be the first point of contact for visitors and phone calls. You will also complete a range of administrative tasks under the guidance of the Administrative Officer, including:
- Updating student records on Arbor
- Supporting attendance monitoring
- Preparing letters and emails
- Organising post and supplies
- Helping with events and logistics
No two days are the same and the ability to follow instructions, stay organised and respond positively to changing needs is essential.
What we are looking for
We are looking for someone who:
- Is confident, approachable and professional
- Communicates clearly and kindly with students, staff and families
- Can follow instructions carefully and carry out tasks accurately
- Is calm under pressure and able to manage competing demands
- Has good attention to detail and keeps accurate records
- Works well as part of a team and supports others
- Is confident using IT and willing to learn school systems like Arbor
- Understands the importance of safeguarding and confidentiality
What we offer
- A highly supportive and well-structured office environment
- A varied and meaningful role in a small admin team
- A calm, respectful and collaborative school culture
- Access to training and professional development
- The chance to play a vital part in a school that values inclusion, consistency and care
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
How to apply
To learn more about the role, arrange a visit or apply, please visit our website at prospectschoolhavant.com. We welcome applicants who take pride in good admin, enjoy working with people, and want to contribute to a school that really makes a difference.
Closing date is Friday 4 June 2025.
