Job Introduction
Assistant Administrative Officer
Closing date: 3rd July 2026
Job start date: asap
Contract/Hours: Permanent
Salary Type: Grade C
Hours of work: 35 hours per week, 40 weeks a year
Location of role: Four Lanes Federation
Contact email address: m.adamiec@fourlanesfederation.com
To support the effective running of our 3-form entry Federation, we are seeking to appoint an Assistant Administrative Officer to support the Senior Administrative Officer, Federation Business Manager and Executive Headteacher at Four Lanes Federation.
The successful candidate will have proven experience in school administration and be able to work as part of a well-organised office team. The post holder must have good interpersonal skills and be prepared to work as part of our friendly and driven office team. Candidates will need to have a professional attitude and be able to communicate and relate easily with children, parents, school staff and visitors, whilst maintaining discretion and confidentiality at all times.
Applicants must hold a minimum of 5 GCSEs, including maths and English. Candidates with CSBM and/or AAT qualifications who have worked in an accounting environment for at least 3 years would be advantageous. Knowledge of SAP/IBC, HCSS Budgeting Tool and Arbor would be useful but training can be provided. IT skills, including word processing, spreadsheets, email and school-based software to enable the effective administrative running of the school are essential. Training will be provided to support career progression.
Consideration will be given to working hours and rates of pay for the right candidate and experience levels.
We look forward to meeting you and welcoming you to our Federation.
The successful candidate will be required to:
Finance
- Support the preparation and , management of the Federation budgets
- Be highly organised, flexible and able to prioritise workload
- Purchasing and payment of goods and services, liaising with suppliers and contractors
- Process claims for additional income
- Manage the day-to-day operation of finance, including petty cash and debt management
HR
- Administration of safer recruitment processes in line with DfE guidance
- Book training courses for staff
- Liaise with supply agencies
- Support maintaining the Single Central Register and carry out pre-employment checks
Health and Safety
- Be a qualified Paediatric First Aider or have a willingness to undertake training
- Support the administration of first aid and medication for children
- Manage first aid procedures across the Federation
Premises
- Liaise and make bookings for the site team with contractors
- Support the management of lettings and associated invoicing
Administration
- General office duties, including meeting and greeting of parents and visitors
- Assisting children and parents, as required
- Supporting preparation of resourcing for teaching teams
- Managing stocks and resources
We can offer:
- A supportive office and school team
- Dedicated quiet working spaces
- Progression and leadership training
- A strong induction package
- Established systems
- A large administrative team
- A welcoming community
- Polite children
Why not look at our website at www.fourlanesfederation.com to find out more about us.
Visits to the Federation to meet our team are welcomed and highly recommended. These can be arranged through the school office on 01256 816326 or via email to m.adamiec@fourlanesfederation.com
Please note applications will be considered upon submission. We may close the vacancy should the right candidate be found before the listed closing date.
This school and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to a Disclosure and Barring Check as well as other relevant pre-employment checks.
