Vacancies

Assistant Examinations Officer

Job Introduction

Job Description

SALARY: actual pro-rata £20,516 (FTE £26,158), flexible working will be considered to support examinations

The Role

To provide key administration support services to the `Examinations Officer and other BHCS stakeholders, helping deliver highly effective internal and external examinations and assessments. Through a proactive, enthusiastic and customer-focused approach you will play a key role in developing the effectiveness of our incredible school and contribute to delivering the BHCS mission of ‘making success inevitable’.

Reporting Line

The post will report to the Examinations Officer.

Main Duties

To assist in the day-to-day administration support of a highly effective examination and assessment department.
To support the running of the examinations during the examination periods
To deputise in the absence of the Examinations Officer.
To have a flexible approach during the GCSE examination series May – July.

Key Tasks

Maintain internal & external examination & assessment spreadsheets including planning & appropriate entry content.
Monitor examination board entry deadlines across a range of qualifications.
Coordinate and communicate with both internal & external key stakeholders on student assessment & examination entries.
Make entries to some examination boards such as BTECHs and The King’s Trust.
Keep BHCS examination policies and procedures updated according to the JCQ regulations.
Support coordination and maintenance of invigilation training and training records.
Manage administration across all relevant examination & assessments websites.
Liaise with BHCS internal stakeholders to effectively plan & support examination and assessment logistics.
Maintain effective examination packs for invigilators, teaching staff & students.
Support effective coverage of invigilators through well maintained and communicated invigilator timetables.
Maintain accurate seating plan records for examination & assessment, including oversight of effectively set up examination rooms supported by both the BHCS site team & IT team.
Liaise on and make relevant room bookings correlated to internal & external examination & assessment series’ and according to student access arrangement needs.
Support collation of staff & student feedback that leads to continued improvement.
Report on candidate absence and where relevant plan candidate catchups.
Support all aspects of effective examination and assessment administration.

General Responsibilities

Work co-operatively with other support and teaching staff.
Comply with BHCS and SFET policies.
Carry out any such duties as may be reasonably required by BHCS and SFET.
Willing to undertake any training connected with the post.
To comply with the school’s procedures concerning safeguarding and successfully completing all mandatory safeguarding training.

Person Specification

	Essential	Desirable
Qualification & Training	Demonstrable record of successful in-service staff development and training. Level 4 or above GCSE English and Maths.	Completion of all or some of ‘The Examination Office’ (or equivalent) suite of training modules.
Experience	Examination administration experience. Knowledge of exam board processes. Office and administration experience. Knowledge of Microsoft Office tools including Word, Excel & Teams.	Work within schools or with young people in an administration role. Knowledge of JCQ, their regulations and procedures.
Personal Skills	Organisational and administrative skills Interpersonal skills Good range of IT skills particularly databases and spreadsheets Ability to manage and prioritise workload. Effective written and oral communication skills, giving and receiving information effectively and an ability to communicate with internal staff and external organisations confidentially and articulately. Ability to establish and develop good customer-focused working relationships.
Personal Qualities	Confidence and independence Commitment to Equal Opportunities. Enjoy working with young people. Ability to network Able to prioritise workload Have a warm, open, and outgoing personality and relate well to a wide range of people from different backgrounds and cultures
Equal Opportunities	Commitment to inclusion and diversity.

BHCS is committed to safeguarding and promoting the welfare of our children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be required to undertake relevant safeguarding checks in line with Government safer recruitment guidelines.

Safer Recruitment

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.