Clerk to the School Governors

Job Introduction

We are looking for a methodical, organised and reliable person to support our Governing Body.

The role is part time, 138 hours per year. You will mainly work from home and will normally only need to attend school to clerk at meetings, there are 6 x 2-hour evening meetings per term.

The clerk is provided with a school laptop and email address to undertake the role. 

The successful candidate will be expected to:

Provide administrative support to school governors to enable them to effectively fulfil their roles and responsibilities. Oversee the organisation of meetings, record and produce accurate minutes, and provide advice on governance legislation, and policy. Training and support are available from Hampshire Governor Services.

Role Responsibilities:

• Drafting, amending and distributing agendas and any associated papers, via Governor Services for Schools, to all governors a minimum 7 days in advance of scheduled meetings.
• Manage and distribute the governor submission of questions relating to papers ahead of meetings.
• Attend and minute meetings of the board (typically in the early evening).  2 hours per meeting x 18 meetings per year.
• Drafting and then distributing the finalised minutes to all governors within 7 days of a meeting taking place.
•  Maintaining Governor Services for Schools to ensure all board paperwork is kept in a systematic and accessible way. 

• Ensure minutes are approved and signed by the chair of each committee at the following meeting and handed over to school governor admin lead for filing.
• Providing advice and guidance to the chairs of committees.
• Keep a record and update governor membership tables and renewals.
• Monitor the policy update schedule and ensure this is visible to the board.
• Co-ordinate an annual calendar of meeting dates
• Support the Governor induction process together with the Chair of Governors and the Training Governor.
• Manage the administration of:
  1. Quorate checks
  2. Attendance registers
  3. Terms of reference for all committees
  4. Instrument of Governance
  5. Training and Visit Logs
  6. Governor compliance checks
     • Declarations of Interest
     • KCSiE (safeguarding)
     • Code of Conduct
  7. Declaration Forms when governors renew their term
• Ensure all statutory bodies are kept up to date with the publication of current and past governors.
• Update the governor pages of the school website as required.

The successful candidate should have -

         • A minimum of 2 GCSEs (or equivalent) including English Language and Maths.

         • Experience of committee administration.

         • Experience of taking accurate minutes.

         • A proven ability to prioritise and work under own initiative.

         • Strong organisational and time management skills.

         • Excellent written and oral communication skills.

         • Effective team skills.

         • Ability to provide clear procedural advice.

         • IT skills including use of Microsoft Office.

         • Ability to maintain confidentiality and remain impartial.

         • Knowledge of educational legislation and school governance is desirable but support is available to gain this.

In return we can offer you -

• The opportunity to work in a highly effective school with high standards and outcomes for all children
• Committed, experienced and supportive staff, governors and parents
• A commitment to your continued professional development
• Excellent support through Hampshire Governor Services

 If you would like more information about the role please contact the school office on 01489573276 or email Claire Bentley at the following email address: admin@st-johns-titchfield.hants.sch.uk

We review applications as they are submitted and reserve the right to close this advert and/or interview at any time, therefore, we would encourage you to apply as soon as possible if you are interested in this role.

Safer Recruitment

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.