Job Introduction

Cover Administrator

Information about the role

Welcome to St Anne's

Thank you for your interest in joining St Anne's Catholic School and Sixth Form College.

St Anne's is a successful, diverse and distinctive school in the heart of Southampton. We are a girls' school from Years 7-11 with a mixed Sixth Form, serving young people from a wide range of cultures, backgrounds and faiths. Founded by the Sisters of La Sainte Union in 1904, our Catholic identity continues to be shaped by the LSU tradition and by values of simplicity, hospitality, openness and warm relationships.

About the role

We are seeking to appoint an organised, proactive and highly efficient Cover Administrator to play a key role in the day-to-day operation of the school. The successful candidate will be responsible for coordinating and managing all staff cover arrangements, ensuring lessons and school activities are appropriately staffed and disruption to learning is minimised. Working closely with senior leaders and teaching staff, the Cover Administrator will use the school's management information system to oversee staff absence, arrange cover, maintain accurate records and produce reports as required. When cover duties allow, the postholder will provide administrative support and assist the welfare team. This is an ideal opportunity for a well-organised individual who thrives in a fast-paced environment and enjoys working as part of a team within a busy secondary school

Who are we looking for?

We are looking for a highly organised, proactive and dependable individual who thrives in a fast-paced environment and can manage competing priorities with confidence. The successful candidate will have excellent administrative and communication skills, strong attention to detail, and the ability to build positive working relationships with staff across the school.

You will be someone who remains calm under pressure, can adapt quickly when circumstances change, and enjoys finding practical solutions to operational challenges. Confidence in using IT systems and managing accurate records is essential, as is the ability to work independently whilst contributing positively to a wider team.

Experience in a school environment would be advantageous, particularly knowledge of Management Information Systems such as Arbor, SIMS or Bromcom, although full training can be provided. We welcome applications from candidates with strong administration, scheduling, coordination or customer service experience who are keen to apply their skills within an educational setting.

Most importantly, we are looking for someone who shares our commitment to supporting staff and students, demonstrates professionalism and discretion, and is willing to provide flexible administrative support to both our operational and welfare provision as required.

Working at St Anne's

St Anne's is a community in which different roles matter and colleagues work together closely. We value collaboration, professional growth and wellbeing, alongside the warmth and strong sense of community which are characteristic of the school.

Person Specification

Personal Qualities

• Highly organised and proactive.
• Flexible and adaptable.
• Professional and approachable.
• Able to work independently and as part of a team.
• Resilient and calm when dealing with changing priorities.
• Committed to high standards of service and support.

Safer Recruitment

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.