Job Introduction
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Danebury School
Roman Road, Stockbridge, SO20 6HA
Email: hr@danebury.hispmat.org
Salary: Grade E (FTE £32,149-£35,241 - Actual £16,768-£18,381)
Hours: 22.5 per week/3 days per week. Term Time Only.
Fixed term until 31/08/2026
Start Date: September 2025 or earlier
About Us
Danebury School is a small 11-16 secondary school on the outskirts of Stockbridge (one of the “best places to live” in The Sunday Times in 2022). Our rural location and community links adds a unique dimension to school life. It is also an easy commute from Winchester, Salisbury, Andover, Romsey and Southampton. As a small school we recognise the right of every student to be offered an appropriate education and aspire to ensure that, through the implementation of a whole school approach to special educational needs and disabilities (SEND), each student can reach their full potential; growing their independence and supporting successful transition into adulthood -whether into employment, further or higher education or training.
Job Description
The school Operations Manager and PA to Headteacher is responsible for overseeing the daily administration of the school office including line managing administrative staff. They are also responsible for all administrative, financial and organisational processes within the school, maintaining confidentiality at all times. They assist with all the planning and development of support services.
Responsibilities:
- Ensure the smooth and effective running of the school office and all administrative and communicative systems
- Be responsible for line-managing support staff, including carrying out long-term resource planning and managing recruitment, appraisal and professional development
- Manage the school’s compliance with statutory obligations, and advise others on the relevant legal, regulatory and ethical requirements
- Track all school policies and ensure they are updated in accordance with the policy review schedule
- Be the school’s data protection officer, taking responsibility for monitoring data protection compliance and advising the school community on data protection issues
- Provide administrative support for the headteacher
- Take responsibility for the school calendar, tasks, and decisions from the Headteacher and manage and solve problems.
- Undertake a public relations role both within and outside the organisation.
- Devising and maintaining office systems to deal efficiently with paper flow Organising and storing paperwork, documents and computer-based information, research and retrieve relevant information required for tasks.
- To attend meetings, document actions arising from meetings attended by Headteacher and self. Prepare, take, type, and circulate minutes and record information and action points.
- To be responsible for the co-ordination and liaison with other departments e.g. Exams; Catering etc., and external suppliers. To ensure information is made available as appropriate, on behalf of the Senior Leadership Team (SLT)
- To have an overview and manage visitors and book meeting spaces where relevant for Headteacher, Governors, and visiting Trust members.
- Compliance with School policies e.g. Equality and diversity, health and safety and safeguarding.
- To work with the Headteacher to produce documents for the Governors/Trust in a timely manner. Proof reading and managing the calendar of the Headteacher.
- Be the schools on site contact for the HISP Central HR team, facilitating on-site HR administration duties including, but not limited to,
- Ensuring completion and recording of unplanned absence forms, and return to work interviews
- Effective completion of planned absence administration
- Facilitating recruitment activities in accordance with safer recruitment guidance
- Ensuring payroll related documentation is accurately completed, collated and submitted in a timely manner.
- Starters and leavers processing
We can offer you:
- Staff who are collegiate, committed to their own professional development and to improving.
- A school committed to your professional development.
- Working in a team where your skills, enthusiasm and hard work will be appreciated.
- Career progression is fully encouraged by the school which is supported through our CPD programme. We passionately believe in the power of collaborative working and actively promote school to school support. This includes accessing support from our strong Teaching School Alliance who offer a range of high quality professional development opportunities for staff at all levels.
- Danebury represents a culture of high aspiration, high expectation and success. Our aim is to provide an outstanding learning experience for all students within a safe, disciplined and caring environment.
Application procedure
Visit our website www.danebury.hispmat.org
Please note that only fully completed application forms will be considered. Send completed application packs to hr@danebury.hispmat.org
An early application is advised as we reserve the right to close the vacancy early if sufficient suitable applications are received.
Danebury School and HISP Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
