Part Time Admin Assistant

Job Introduction

Red Barn Primary School School Admin Assistant 

Salary: £12, 611 - £12,780

Hours: 10:00 - 16:00; 4 days a week; Term Time Only

Contract: Permanent 

Are you looking for a rewarding role at the heart of a friendly and welcoming school community? If so, we would love to hear from you. Red Barn Primary School is seeking a warm, organised and enthusiastic Admin Assistant to join our amazing team. This is a fantastic opportunity to work in a lovely school with wonderful children and dedicated colleagues. At Red Barn, we are proud of our small school, large family ethos, where strong relationships, teamwork and a genuine commitment to every child sit at the heart of everything we do.

The school office is the central hub of our school, and the successful candidate will play a vital role in ensuring its smooth, efficient and friendly operation. You will be the first point of contact for parents, visitors, pupils and staff, creating a positive first impression and reflecting the values and ethos of our school in every interaction. This role is ideal for someone who thrives when no two days are the same, who can remain calm and professional in a busy environment, and who has the drive to get things done with warmth, discretion and precision. You will enjoy solving problems, helping people and being an integral part of school life. No two days are ever quite the same at Red Barn, so a positive attitude, adaptability and a good sense of humour are essential.

What will the role involve?

• Be the welcoming face and voice of the school, acting as the first point of contact for parents, pupils, visitors and external agencies, responding to enquiries professionally and directing them appropriately.
• Manage a range of administrative duties, including maintaining pupil records, supporting admissions and attendance processes, handling correspondence, and providing administrative support to school leaders and staff.
• Support the smooth day-to-day operation of the school office
• Assist with school communications, website updates, finance and purchasing procedures, helping to keep the school running effectively behind the scenes.
• Provide basic first aid and care for children who become unwell during the school day.
• Work collaboratively with colleagues, families and external partners to support the wider life of the school and contribute to a positive school experience for all.

What are we looking for?

• Highly organised, proactive and able to manage multiple priorities whilst remaining calm and professional under pressure.
• Friendly, approachable and an excellent communicator who enjoys building positive relationships with children, families, staff and visitors.
• A natural problem solver who can think on their feet, use initiative and find practical solutions with warmth, discretion and good judgement.
• Accurate, detail-focused and able to maintain high levels of confidentiality and professionalism at all times.
• Positive, flexible and solution-focused, with a good sense of humour and a willingness to be part of our close-knit school family.
• Committed to safeguarding, equality, inclusion, health and safety, and the wellbeing of all members of the school community.
• Able to work both independently and as part of a team, contributing positively to the wider life of the school.

The successful applicant will have:

• Experience in an administrative, customer service or school office role, with the ability to manage records, communications and office systems efficiently.
• Strong IT skills, including Microsoft Office applications, and confidence in learning and using school-based systems.
• Excellent written, numeracy and organisational skills, with the ability to prioritise workload and meet deadlines.
• An understanding of GDPR, confidentiality requirements and the importance of handling sensitive information appropriately.
• The confidence to communicate effectively with a wide range of stakeholders and a willingness to undertake training and professional development opportunities.

Why join Red Barn?

We value every member of our team and recognise the important role the school office plays in creating a positive experience for children, families and staff. We are committed to supporting our employees and offer ongoing training and development opportunities within a friendly and supportive environment. If you are organised, approachable, enjoy working with people and can keep smiling when the day gets busy, we would love to hear from you.

Visits to the school are warmly welcomed and encouraged. Come and see for yourself what makes Red Barn such a special place to work. Please contact Anis Mahmud to arrange a tour or discuss the role in more detail on a.mahmud@redbarn.hants.sch.uk.

Red Barn Primary School is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be subject to an enhanced DBS check, satisfactory references and all safer recruitment checks.