Job Introduction
Receptionist / Admin Assistant
Permanent Position starting September 2026
Salary: Grade B3 Actual £19,364.28 (FTE £25,128)
Hours: 32.5 per week (Monday–Friday, 8:30am–3:30pm)
Location: Rachel Madocks School, Waterlooville
Rachel Madocks School is seeking a friendly, organised and professional Receptionist / Admin Assistant to join our welcoming and supportive administrative team. This is a key front‑of‑house role, providing a warm first point of contact for visitors, families and professionals, while supporting a wide range of essential school administrative processes.
If you enjoy working in a busy environment, have excellent communication skills and are committed to supporting children, families and staff, we would be delighted to receive your application.
Why Join Us?
- A welcoming and inclusive school community
- A supportive and collaborative admin and leadership team
- Opportunities for professional development and growth
- Local Government Pension Scheme
- Employee Assistance Programme providing confidential wellbeing support
- Increase in paid weeks from 45.62 to 46.22 after 5 years’ service
- Rated Good by Ofsted (February 2023) – “School staff go above and beyond for the children.”
About the Role
- Hours: 32.5 per week, term‑time only
- Schedule: Monday–Friday, 8:30am–3:30pm
- Based on Reception, acting as the first point of contact for visitors, staff and families
- Manage InVentry, including visitor bookings, sign‑ins and DBS checks
- Maintain the Events Diary and school Calendar
- Administer Coolmilk processes
- Maintain SIMS pupil information, attendance data and support new starter administration
- Produce lunch registers and complete weekly number checks
- Provide general administrative support, including letters and routine correspondence
- Act as DSE Assessor for staff
- Produce the school’s half termly Newsletter
About You
We are looking for someone who:
- Has excellent communication and customer‑service skills
- Is organised, reliable and able to manage a busy reception environment
- Has strong attention to detail and confidence using digital systems
- Can handle sensitive information professionally
- Experience with SIMS is helpful but not essential (training will be provided)
How to Apply
To arrange a visit or submit your completed application, please contact Clare Smy at c.smy@rachelmadocks.hants.sch.uk. We strongly encourage prospective applicants to visit the school.
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
