Job Introduction
Hours of Work: 35 hours per week, 08:30-16:30 Monday to Friday, 40 week contract (term time plus 1 week)
Job/Person Summary
We are seeking to employ a highly organised, efficient and enthusiastic person to work in our busy office. Our school has 120 pupils and a friendly staff team. The office has a total of 2 staff and this role requires someone who will manage the administrative and financial aspects of the school, as well as having excellent people skills and being confident dealing with a range of customers.
The school office is constantly busy and is crucial to the smooth running of the whole school. The role requires a full and high degree of confidentiality, providing support and advice to the Leadership Team and Governing Body on both strategic and operational levels.
This is a varied role with responsibilities which include:
- Management of the school budgets and spending including budget monitoring reports, staffing costs and reporting to governors
- Financial processing on SAP/IBC system to include; raising purchase orders, processing invoices and related stock level management, overtime claims
- Staff management including recruitment of staff, contractual changes, processing claims and absences, supply cover and payroll reconciliation
- Complying with relevant legislation, including Health and Safety administration and Fire Regulations
- Management of school systems and databases
- Providing a warm welcome to visitors and communicating with parents by email, telephone and face to face
- Managing and implementing performance management for the admin team
Candidates will ideally:
- Have previous experience working within a school
- Be committed to the safeguarding of children and colleagues
- Have experience of working in an administration and finance environment with excellent administrative skills
- Be competent in the use of SAP/IBC systems or similar for financial and HR related input
- Have a comprehensive knowledge and experience of a range of computer systems, including Word, Excel and School MIS such as Arbor
- Work professionally, maintaining confidentiality at all times
- Have the ability to prioritise and work independently, as well as leading a team
- Have a caring nature with the ability to stay calm under pressure
- Relate well to children, staff, parents, governors and all members of the school community
Application Procedure
An application form and person specification are available to download from our website chandlersford-inf.hants.sch.uk/vacancies/
Applications should be emailed to Adminoffice@chandlersford-inf.hants.sch.uk for the attention of Mrs Mary Strong (Head Teacher).
Please note we are unable to accept CV's.
Visits to the school are always welcome, please contact the administration team on 023 80252655 or by email at adminoffice@chandlersford-inf@hants.sch.uk if you wish to arrange a visit.
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
