Job Introduction
Administration Assistant
Closing date: 8th October 2026 12 noon
Interview dates: Monday 12th October
Job start date: November 2026
Contract / hours: Permanent 8:15am – 4:45pm Term Time only. 39 weeks per year.
Salary type: B grade
Contact email address: adminoffice@st-marys-jun.hants.sch.uk
Job/Person Summary
An opportunity has arisen for a friendly and enthusiastic Admin Assistant to join our school office team. As you will often be the first point of contact for the school, you will need to be welcoming and able to communicate effectively in a warm and professional manner with parents, pupils, staff, governors and visitors.
As part of a very busy office team, you will be public facing. Dealing with people from first thing in the morning until your step out of the door at the end of the day. You will be working in our busy school office alongside our Business and Administrations Manager officer and SIMs Manager, dealing with a wide range of tasks including reception duties, general administrative tasks and assisting with pupil welfare.
The contract is for 31 hours per week working 4 days term time only. There may be potential in the future to increase to 5 days a week.
We are looking for someone who:
- will embrace our One Family ethos and school values.
- is a team player, who is reliable, friendly and approachable, flexible and able to work in partnership with staff, parents and pupils.
- has an eye for detail and excellent organisational skills.
- has a sense of humour and a positive, can-do attitude.
- is kind, considerate and understanding of the needs of stakeholders.
- is calm under pressure, able to prioritise workloads and work on their own initiative.
- is professional, discreet and able to maintain confidentiality at all times.
- is forward-thinking, adaptable and willing to embrace new ideas.
- has Maths and English GCSE to grade C or above.
- is First Aid qualified or prepared to become first aid trained.
- has IT skills and is proficient in the use of Microsoft Office applications. Knowledge of Sims and Tucasi is desirable, but not essential as training will be given.
- Assist with management of school stock.
- Assist with producing school and staff newsletters. Keeping parents and staff up to date with all that is happening at the school.
We can offer you
- A supportive and enjoyable working environment, where every member of staff is valued.
- A friendly and welcoming team with opportunities for professional development.
- A well-resourced school with a supportive, fun and forward-thinking team.
- A school rooted firmly in our local community.
- HCC pension schemes.
- Support for staff wellbeing.
This role is for someone who thrives when everyday is busy and different, for someone who can stay composed in high-pressured situations, and who has the drive to get things done with warmth, discretion, precision and good humour!
Application procedure
Please send your completed Hampshire Support staff application form to adminoffice@st-marys-jun.hants.sch.uk
If you think that you are the person we are looking for and you would like to join our team, we would love to hear from you. Visits to the school are warmly welcomed and we would be delighted to meet candidates show them around the school and discuss the post further. For further information, please email our Business and Administrations Manager, Sarah Cooper, adminoffice@st-marys-jun.hants.sch.uk or call the school office on 01256 465092
Closing date: Midday 8th October 2026
Interview date: 12th October 2026
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
