Job Introduction
An exciting opportunity has arisen for a hardworking, innovative and team player to join our Administration Department. This is a new role that we are looking to create due to the number of pupils on roll increasing.
Key roles and responsibilities for the Attendance and Administrative Officer position include:
Monitoring the attendance of pupils in Key Stage 4 (Years 10-11), to include:
- Following up absences to seek reasons and recording appropriately
- Sharing attendance information with School leaders, Middle leaders, tutors and parents
- Assisting in developing strategies to improve pupil attendance
- Supporting the preparation of Attendance Legal Panels
- Monitoring and reporting to missing in Education thresholds highlighting pupils at risk and informing Safeguarding Leads
- Issuing Fixed Penalty Notice
- Being a key home/school communication link dealing with queries from parents and offering support and guidance as appropriate
Wider Administrative Officer roles may also include:
- Managing our website as the ‘shop window’ to the school – keeping it up-to-date, relevant and compliant with all legal requirements.
- Supporting the Deputy Headteacher with the timetabling/options process, Nova and SIMS and administering staffing and rooming changes as advised.
- Supporting the Data Protection Officer and ensuring that the school complies with all GPDR requirements.
- Supporting Pupil Reception.
- Becoming knowledgeable across other roles in the Admin Office, including absence reporting and monitoring of staff and pupils, recruitment, and use of data, reporting and exam process.
- Communicating with external agencies, parents, and pupils.
GCSE Grade C/4 (or equivalent) in English and mathematics is essential.
Full details are available in the Job Description in the Application Pack found on the school’s website.
The postholder will also be responsible for fulfilling the safeguarding requirements of the role and adhering to the school’s safeguarding policy.
We are a growing 11 – 16 comprehensive school. Graded ‘good’ by Ofsted in our most recent inspection (January 2024) and graded as ‘outstanding’ for Personal Development. We pride ourselves in being highly inclusive and pupil focused. We were awarded the prestigious National SMSC Quality Mark Gold Award, for the second time in April 2024. We are very proud of our pupils and their achievements.
If you would like to have an informal discussion or have any questions about the school or the role, please email our Assistant Headteacher, Mr B Toone: b.toone@portchester.hants.sch.uk
An Application Pack can be downloaded from our website at www.portchester.hants.sch.uk under the ‘About Us’ menu, or email: recruitment@portchester.hants.sch.uk
Please email your completed application to recruitment@portchester.hants.sch.uk Please return the equalities monitoring form in line with the details shown on the form.
Applications will be considered on receipt and suitable candidates invited for interview. We reserve the right to withdraw the advertisement early if the vacancy is filled before the closing date.
Online searches will be completed on all shortlisted candidates as part of the recruitment process.
We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy or maternity, race, religion or belief, sex and sexual orientation.
This post is covered by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 because it is a post which involves working directly with children or young people. If shortlisted for interview you are therefore required to declare whether you have any criminal convictions (or cautions or bind-overs) including those which are ‘spent’. The amendments to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020) provide that when applying for certain jobs and activities, certain convictions and cautions are considered ‘protected’. This means that they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Disclosure and Barring Service website:
https://www.gov.uk/government/collections/dbs-filtering-guidance
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
