Job Introduction
Park Primary School is looking for a new finance and admin assistant to join our school team, working alongside an experienced admin assistant.
The post will be suitable for someone with some administrative or finance experience, although full training will be provided. Experience of working with children or within a caring or busy client facing industry will also be beneficial.
This is a permanent position, and hours are term time (including INSET days), plus five days in school holidays per year at times mutually agreed upon with the headteacher.
Responsibilities will include:
Safeguarding Students
- Following school safeguarding procedures
- Maintaining school registers and student records
- Follow student absence procedures
- Transferring pupil files
- Initiating DBS checks
- Providing First Aid
- Maintaining First Aid supplies
Administrative Tasks
- Answering the phone and dealing with queries from parents, carers, suppliers and other professionals.
- Writing letters, emails and texts
- Passing on messages to school staff
- Arranging appointments with parents or members of staff
- Supporting senior leaders with administrative tasks
Admissions
- Monitor school admissions and waiting lists
- Sending offer letters
- Following admissions procedures including obtaining relevant paperwork
HR
- Maintaining staff personnel files
- Issue staff contracts
- Support with staff onboarding
- Provide administrative support for recruitment processes
Finance
- Invoicing
- Payroll including inputting overtime
- Provide monthly payroll and budget monitoring reports
- Support the headteacher with budget setting
- Complete year end reports and tasks
The successful candidate will:
- Be organised and manage their time well
- Prioritise tasks effectively
- Have an eye for detail and complete tasks with high levels of accuracy
- Be kind, caring and nurturing
- Have excellent verbal and written communication skills, maintaining a friendly and professional tone.
- Be committed to promoting an inclusive environment for all pupils
- Be flexible and able to effectively deal with unexpected changes during the day
- Have high levels of discretion and maintain confidentiality
- Be IT literate and confident using office software and databases
- Have the equivalent of GCSE Grade C or above in Maths and English
- Preferably have experience using school admin systems such as Arbor
We can offer:
- A fun and engaging working environment where no two days are the same.
- Supportive colleagues and governors
- A warm, welcoming and inclusive school environment
- Motivated children who love to learn
- Support from Hampshire Educational Financial Services including ongoing training and a linked advisor
- A chance to make a meaningful difference to lives of the young people in our school community
For more information about the position or to arrange a time to visit the school to discuss the role further, please email admin@park-pri.hants.sch.uk.
Please send completed application forms to admin@park-pri.hants.sch.uk.
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
