Job Introduction
We are currently recruiting for a part-time School Receptionist and Administration Assistant to join our busy office team for maternity cover. Please find further information regarding the role below:
Hours of Work: This position is working Wednesday to Friday as follows:-
Alternate Wednesdays - 8:00am - 4:45pm
Every Thursday: 8:00am - 4:45pm
Every Friday: 8:00am - 3:45pm
(Total of 15.5 hours in Week A, a total of 23.75 hours in Week B, total average of 19.63 hours per week. Term time only, plus INSET days)
Salary: £11, 541 - £11,696 per annum (FTE £24,796 - £25,128 per annum, Grade B)
Contract Type: Fixed Term Contract (Maternity Cover) from September 2026 to July 2027
Closing Date: Monday 29th June 2026, midday
Interviews: Thursday 2nd July, AM
Start Date: September 2026
To Apply: We kindly ask that all applicants complete the below Application Form and Hampshire Schools Equalities Monitoring electronically and return to adminoffice@hordle.hants.sch.uk.
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Overview:
We are looking to appoint a professional, hardworking School Receptionist and Administration Assistant to join our office team.
Under the guidance of the School Business Manager, you will share day to day responsibility for the school reception and will carry out a variety of administration processes to contribute to the smooth running of our school & nursery. You will be an ambassador for the school and nursery, embodying the value, vision and ethos of the school in all interactions.
This is an exciting opportunity to work as part of an experienced, supportive and hard working team.
What we’re looking for:
A strong background in receptionist/administrator positions
The ability to work both proactively and reactively in a fast moving environment, where no two days are the same
Strong organisation skills with a proven background working to tight deadlines
An effective communicator, both written and verbal
A team player - this is a role where we work very closely as Team Office and also to support the wider school community
Ability to build strong relationships with a wide range of stakeholders, ensuring the families of Hordle Primary School are at the forefront of everything we do
Willingness to adapt and manage a variety of tasks, some of which may not be your usual day to day responsibilities
Job responsibilities:
Deal with in person, email and telephone queries, acting as the first point of contact for those arriving at the school and assisting pupils/their families, staff or the wider community with the information and support they need
Keeping records/databases maintained and updated, ensuring security is maintained
Contribute to the smooth running of the school’s reception and hospitality facilities
Accurately monitor and record the arrival and departure of pupils from the school site and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed whilst maintaining the security of the school entrance
Ensure all external visitors to the school are signed in and staff notified as relevant
Undertake general administration duties and fulfil processes essential to the success of the school day
Undertake welfare support to pupils including the provision of first aid, where appropriate
Support the lunch team with lunchtime supervision where required
For more information on job responsibilities, please refer to the Role Profile.
What we can offer you:
A fun and supportive team
Access to various Hampshire County Council benefits such as free access to our Employee Assistance Programme (Health Assured)
Generous pension scheme
Term time only hours, so school holidays at home
Training opportunities
Staff social events
To apply:
May we kindly request that both an Application Form and Hampshire Schools Equalities Monitoring form is completed (electronically) and returned to adminoffice@hordle.hants.sch.uk
We strongly encourage a visit to our school prior to application. Please contact our School Business Manager, Hannah Rook, either via the above email address or call 01425 611657 to arrange a visit or to discuss the role further.
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
