Job Introduction
We are looking for a friendly, capable Admin Assistant who will support pupils, parents and staff in our busy School Office. This job is varied and you will need good time management skills, as you will be required to multi-task to ensure jobs are completed accurately, efficiently and on time. You will need a good sense of humour, be a team player and have an ability to cope under pressure, often dealing with confidential issues. You will also oversee the welfare provision for pupils, including administration of medicines and first aid as required, for which full training will be provided.
Candidates will need GCSE Grade C or above in English and Maths and be able to work with a high degree of accuracy, despite many interruptions. A working knowledge of Word, Excel, Office 365 and other software such as Publisher and Powerpoint would be advantageous. We use Arbor as our MIS system at Halterworth and training will be given if necessary.
This role will involve overseeing health and safety procedures at the school including risk assessments and accident investigations, as well as working with the current team to serve parents, pupils and staff. You will also be responsible for keeping the school’s Single Central Record up to date and compliant, in line with Keeping Children Safe in Education.
At Halterworth, our staff work as a close and supportive team, and our school is a happy and professional place to work, with an excellent environment and facilities.
Halterworth is part of the University of Winchester Academy Trust. Our five primary schools work closely together to ensure an excellent education for our pupils. Staff receive joint professional support throughout the year. The ability to work as part of a team and independently, to prioritise and to use initiative is essential. You will need to be friendly and approachable – every day is different!
Application Procedure
Applications should be on University of Winchester Academy Trust application form and individual CV's will not be accepted. If you currently work in a school, please ensure one of your references is from your current Headteacher. Application forms and further information about the school can be found on the Halterworth Primary School website: https://www.halterworth.hants.sch.uk/Vacancies/
Please submit your application as soon as possible as we may invite candidates to interview before the closing date. Closing date: 11th August 2025
For an informal conversation about the post or to arrange to meet our Headteacher, Julie Bray, please contact the office by email at schooloffice@halterworth.uwinat.co.uk
Completed application forms should be returned by the closing date to Julie Bray, Headteacher via email at the above address.
Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date if we receive applications that meet the criteria. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.
Artificial Intelligence (AI) tools
We currently do not use AI tools in our recruitment processes; however, we understand that you may choose to use AI tools to help you with your application.
If you do, please remember:
· AI-generated answers can often be generic and impersonal, which may not accurately reflect your qualifications, skills, and experiences
· AI-generated applications may lack the personal touch that human-written applications have, this may make you seem less engaged or interested
· Ensure the information provided genuinely represents your own voice and experience
· You must not provide false or misleading information
· If you rely too heavily on AI you might not develop the necessary skills to communicate your experiences and qualifications effectively in interviews or other stages of the hiring process. This may make you come across to the interviewer as a different person to the one that wrote the application form, and you may not be successful in the interview.
Safer Recruitment Statement
The University of Winchester Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. Candidates that are shortlisted will be subject to an online check. All successful candidates will be subject to an Enhanced Disclosure and Barring Service check (DBS) along with other relevant employment checks, including Children’s Barred List. Prior to interview, an online search will be carried out on information that is publicly available as part of our due diligence on shortlisted candidates.
