Job Introduction
Do you want to be part of ‘an inclusive school community’ where students have excellent academic outcomes and where all staff ‘have high expectations’ of themselves and our students? [Ofsted 2023]
Then our Headteacher needs your professional support as her Personal Assistant.
The successful candidate will:
- Be the principal contact between the Headteacher and all stakeholders, both within and outside the school, with responsibility for line managing the reception area.
- Support the Headteacher with marketing the school focusing on open school events and the promotion of the school through our social media platforms.
We are looking for an enthusiastic, approachable professional to join our team. You will need to be able to think strategically, working alongside the Headteacher to prioritise and manage workload to successfully deliver to deadline.
Essential skills:
- Good GCSE grades (including English and Mathematics at grade C/4 or above)
- The ability to be flexible on occasions with the hours worked.
- To have excellent administrative and organisational skills
- To have excellent ICT skills
- To have a working knowledge of press releases and the power of social media for marketing
- An ability to use initiative, be self-motivated and work under pressure
- Experience of working in high pressured situations sometimes dealing with complex personnel issues
- Good interpersonal and communication skills
- A good sense of humour and the ability to work as part of a team
- The ability to successfully manage internal and external partners and their expectations
- The skills set of punctuality, reliability and loyalty
The postholder will require discretion, diplomacy and be able to uphold confidentiality in all matters.
Desirable skills:
- Experience of working in a fast-paced education setting
- Experience of line management
- Advanced Microsoft Word skills and knowledge of management information systems and databases
This is an excellent opportunity to join a very successful secondary school where students thrive academically and culturally.
Benefits
- On site nursery available
- Free on-site parking
- Local Government pension scheme
- Become part of a supportive and sociable team
- We provide staff with a range of free access to Education Mutual benefits to support well being
Roles and responsibilities
To provide a comprehensive and confidential secretarial service to the Headteacher to ensure all matters are dealt with discretion and diplomacy, including GDPR and data protection regulations in respect of staff and student data Deliver a first-class secretarial and administrative service to the Headteacher, including: o Managing diaries and meeting schedules.
o Preparing presentations, reports, and minutes.
o Preparing, checking and formatting school letters with a high level of accuracy and efficiency o Supporting recruitment activities.
o Be the first point of contact for the Headteacher with people from both inside and outside the organisation who contact her
o Screen phone calls, enquiries and requests, and handle them when appropriate
o Organise and attend meetings and ensure the Headteacher is well prepared for meetings
o Devise and maintain office systems, including data management and filing
To manage and coordinate social media postings and press releases to promote the school and its activities, producing an academic year planner based on events in the school calendar
To work closely with the Senior Leadership Team taking minutes for their meetings
To take minutes for whole school briefings and pastoral briefings [Tuesday and Thursday mornings]
To be a member of the Senior Management Team, meeting weekly and to take minutes for these meetings
To produce documentation to a high standard which includes letters and general correspondence with all stakeholders
To manage the Headteacher's electronic diary; organising meetings and appointments
To work with the Pastoral Team and the Senior Leadership Team to process student suspension notifications and all related documentation. Prepare statistics and information as required by the Local Authority and other statutory bodies
To monitor the admin e-mail account and to action all emails appropriately and to the right personnel
To support the Senior Leadership Team in organising and coordinating school open events
To liaise with primary Headteachers regarding meetings and additional events for primary students and their parents
To liaise with the Personal Assistants of secondary school Headteachers in Winchester
To have a com prehensive understanding of safeguarding children
Please visit our website www.beaufort.hants.sch.uk for further details and an application form.
If you wish to make an informal enquiry or arrange a visit, please ring Andrea Williams on 01962 880073.
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
