Job Introduction

Administration Assistant

Closing date: Monday 11th May 2026, 12 noon

Interview dates: Thursday 19th May 2026

Job start date: 1st September 2026

Contract / hours: permanent, 8am – 4pm 40 weeks per year.

Salary type: B grades £22,047.36 pro-rata (£24,796 FTE)

Location of role: The Butts Primary, Alton

Contact email address: adminoffice@butts.hants.sch.uk

Job/Person Summary

The Butts Primary is a popular and very successful school in a beautiful part of the world. The school prides itself on its community outlook, outdoor learning as well as its academic results and is well supported by staff, parents and governors. 

An opportunity has arisen for a friendly and enthusiastic Admin Assistant to join our team. As you will often be the first point of contact for the school, you will need to be welcoming and able to communicate effectively in a warm and professional manner with parents, pupils, staff, governors and visitors. As part of the office team, you will be public facing.  Dealing with people from first thing in the morning until you step out of the door at the end of the day.  You will be working in our busy school office alongside our Senior Admin Officer and Admin Officer, dealing with a wide range of tasks including reception duties, general administrative tasks and assisting with pupil welfare and lunches. The contract is for 37.5 hours per week, Monday to Friday, term time only.

We are looking for someone who:

• is a team player, who is reliable, friendly, and approachable, flexible and able to work in partnership with staff, parents and pupils
• has an eye for detail and excellent organisational skills
• has a sense of humour and a positive, can-do attitude
• is kind, considerate and understanding of the needs of stakeholders
• is calm under pressure, able to prioritise workloads and work on their own initiative
• is professional, discreet and able to maintain confidentiality at all times
• is forward-thinking, adaptable and willing to embrace new ideas
• has Maths and English GCSE to grade C or above
• is First Aid qualified or prepared to become first aid trained
• can enhance the use of the School’s Social Media platforms in terms of the school website
• has IT skills and is proficient in the use of Microsoft Office applications. Knowledge of Arbor and Tucasi is desirable but not essential as training will be given.
• be responsible for school dinner administration, (orders & payments), including special diets. Liaising with kitchen staff.
• Booking and maintaining records for the school breakfast clubs, including ordering of provisions.
• Assist with management of school stock.
• Assist with producing school and staff newsletters. Keeping parents and staff up to date with all that is happening at the school.
• Arranging visitors for school visitors assemblies

We can offer you.

• An attractive and enjoyable working environment 
• A friendly and welcoming team with opportunities for professional development 
• A well-resourced school with a supportive, fun and a forward-thinking team
• A school rooted firmly in our local community.

This role is for someone who thrives when everyday is different, who can stay composed in high-pressured situations, and who has the drive to get things done with warmth, discretion, and precision.

Application procedure

Closing date: Monday 11th May 2026, 12 noon.

Interview dates: Tuesday 19th May 2026

Please note that applications will be considered as they are received by the school and you are therefore advised to submit your application as early as possible as some interviews may take place quickly and the appointment may be made before the closing date is reached for this post.

Please send your completed Hampshire Support staff application form to adminoffice@butts.hants.sch.uk

If you think that you are the person we are looking for and you would like to join our team, we would love to hear from you. Visits to the school are warmly welcomed and we would be delighted to meet candidates show them around the school and discuss the post further. For further information, please email our Senior Admin Officer, Barbara Parker-Johnson, adminoffice@butts.hants.sch.uk or call the school office on 01420 84102.

Safer Recruitment

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.