Job Introduction
We are looking to appoint a Systems Administration Assistant to join our busy Admin Office Team. The role works closely with all staff at The Hamble School, including teachers, support staff and the leadership team. The Systems Administration Assistant is responsible for supporting the school to keep student data maintained across a range of systems, including SIMs, Tucasi and SCOPAY. As our Systems Administration Assistant, you will assist in the preparation of school census data and other returns as necessary. You will produce a range of reports from the various school systems on a regular and ad hoc basis, and so accuracy and attention to detail will be paramount when entering data. Working closely with our Administration Officer, our Systems Administration Assistant will assist with the data collation of new students joining our school. Finally, you will support with the collection and recording of payments for student school meals, trips and events. As the first point of contact for all visitors to the school, the Systems Administration Assistant works closely with students, parents and visitors to the Main Office to provide a quality and efficient service. When required, the Systems Administration Assistant will provide communication to parents, support with Reception duties, staff reprographics requests and other relevant tasks.
The successful candidate will need to:
- Be educated to GCSE Level with 5 passes at Grade C or above including Maths and English
- Proficient in school system usage, especially SIMs, Tucasi and SCOPAY
- Proficient in Microsoft Office applications, especially MS Excel
- Effective interpersonal and communication skills are essential
- Outstanding attention to detail in every task is essential
- Have the ability to prioritise workloads, work to deadlines without supervision
- Uses their initiative to complete tasks, asking for support when required
- Enjoys working with people and can develop good working relationships with staff across the school
- Be patient and calm under pressure: managing their own time effectively
This role works in a busy, and sometimes challenging, environment and we need someone with resilience, initiative, good time management, patience and a willingness to provide an excellent support service to our staff, students and parents.
In return, we can offer you:
- a positive and optimistic working environment focused on staff well-being, student welfare, progress and high standards of achievement and behaviour;
- opportunities to engage with Hampshire Apprenticeship scheme.
- personal career development to assist you in the fulfilment of your ambitions;
- a well-equipped campus with excellent gym and swimming facilities run by Everyone Active which staff can take advantage of for free. Access to leisure and sports classes at heavily discounted membership rates and preferential rates for family members;
- the opportunity to apply for discounted childcare placements with Hamble Early Years Centre which is based directly next to the school;
- free on-site parking and good local public transport links to the school (bus/ rail).
We welcome visits to the school to see us in action and invite you to come and have an informal chat and meet the Headteacher.
To apply please click the "Apply for this job" button. If you currently work in a school, please ensure your first reference is from your current Headteacher.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
We look forward to receiving your application.
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Attached documents
